What is ECARES?
Early Childhood Access Resources and Eligibility System, or ECARES, is a web-based system for parents and guardians needing child care and for programs providing child care in Wyoming.
To view the most recent ECARES Phase 2 Child Care Provider & Staff Training, click below:
ECARES Phase 2 Child Care Provider & Staff Training Video
Find more Phase 2 Provider information further down this page.
Parents
ECARES is for all parents of children needing care! Parents who would like to apply for child care assistance can use ECARES to check their eligibility. Parents who do not qualify for assistance can use ECARES to search and review local child care providers.
How to use ECARES
ECARES help for parents
Parents who are having trouble logging in or using the system can call their local DFS office for help. Find a local office at this link.
ECARES Support
Please click a question to see the answer pop up below.
How can we help today? *
Providers
Providers can use ECARES to:
- Manage child care enrollment for families receiving assistance
- Accept and track assistance payments electronically
- Access and track professional training
- Track licensing requirements
- View fingerprinting and Central Registry information
August 10, 2026, ECARES Phase 2 Training and Help Sheets for Providers:
- What’s new in Phase 2.pdf
- Account Creation.pdf
- Complete a Background Check.pdf
- Provider Owner Director Approve or Deny Provider Personnel Requests.pdf
- Provider Owner Director Invite Provider Personnel to Join a Facility.pdf
- Provider Owner Director License Renewal.pdf
- Provider Owner Director Provider Personnel Training Dashboard.pdf
- Provider Owner Director View Provider Personnel Background Check Status.pdf
- Re-Run a Background Check.pdf
- Request to Join a Facility.pdf
- Request to Join an Additional Facility.pdf
- Training Dashboard.pdf
- Training Site Catalog and Self-Enrollment.pdf
- Training Site First Time Access.pdf
- Training Site My Transcript.pdf
- Training Site Profile Education Level.pdf
- Training Site Provider Owner Director Enroll Staff in a Course.pdf
- Training Site Provider Owner Director License a New Facility (1).pdf
- Training Site Provider Owner Director Manage My Staff Menu.pdf
- Training Site Provider Owner Director Provider Application (Exempt) (1).pdf
- Training Site Provider Owner Director Provider Application (Licensed).pdf
- Training Site Provider Owner Director Provider Application (Exempt) (1).pdf
- Training Site Provider Owner Director Provider Inquiry (Exempt).pdf
- Training Site Provider Owner Director Provider Inquiry (Licensed).pdf
- Training Site Upload a Document.pdf
- View Background Check Results.pdf
- WY DFS Early Childhood Program.pdf
Provider set up Training and Help for ECARES
- Adding Images (pdf)
- Assign Programs (pdf)
- Authorization (pdf)
- Authorization Notice Example (pdf)
- Creating a Profile (pdf)
- Creating a Profile Video
- Review Enrollment Requests (pdf)
- Review Enrollment Requests School Age (pdf)
- Review Facility Details (pdf)
- Submitting Requests via Tickets (pdf)
- Viewing Current Enrollments (pdf)
- Viewing Facility Inbox (pdf)
- Viewing Subsidy Payments (pdf)
- Verifying Attendance (pdf)
Communication and transparency are top priorities as we learn the ECARES system. You will find the latest information via the following sources:
- Regular updates for child care providers through the ECARES newsletter. Subscribe at this link.
- Email communication from the Department of Family Services and your licensor.
- Please reach out to your licensor for more information. Find their contact information at this link.
For more information about child care assistance visit the child care assistance page at this link.